Board Structure: Overview

The NetIP MI Board is a core team of Directors responsible for the legitimate maintenance of the NetIP organization and brand. Depending on the membership base and needs, the Board may add or remove positions from time to time. The capacity of the board to engage interested chapter members is one of our greatest strengths; conversely, the recognition that people’s priorities may shift once appointed is a responsible counterweight.

Therefore, the NetIP MI Board is currently structured in two tiers nominally, in order to abide by our incorporating papers as well as avoid diluting responsibility away from too many prime actors. The two tiers are Directors and Board Members. The difference? Generally speaking, Directors have to ‘work their way up’ from a general Board position. This is not to dissuade new faces from being Directors, but rather for the individual to get a feel for what running NetIP is like before we throw them in the deep end, so to speak.

Please be aware, Directors will be expected to be present at all Board Meetings and Chapter Events and either the Officers Leadership Conference or the National Conference. Sickness, vacations, and pet funerals are examples of reasons one may be excused from very few of the meetings or events. Directors are each in charge of a core aspect of NetIP (finance/membership, operations/events, and marketing/partnership). Directors also have a bigger say in strategic direction, allocation of funding, new initiatives, etc. Think of these as ‘high-level’ positions best suited for people familiar with NetIP, student groups in college, and similar non-profits. Directors get great benefits like National Recognition, prime invitations to community events where NetIP is represented, and of course once in awhile the complimentary pizza party after a day of hard work…or hard play :)

All Directors are Board Members, but not all Board Members are Directors. Additional Board Members (as not legally required by our by-laws, but legally permissible) are less formal. These positions do not require formal election by the Board of Directors and are appointed ad-hoc and contested at elections. Some of these positions are the most ‘fun’ in the NetIP world, like Social Chair – who doesn’t like to plan events that are fun and trendy and make sure it’s well attended? Or Cultural Awareness Chair – this pillar is a fundamental concept of NetIP, and the CA Chair will have the pleasurable job of defining what NetIP MI wants to focus on culturally and thematically, which community service event we do and why, and how it affects us as a South Asian community. You have room to do so much more than Diwali and Holi here J

Any Board Member position would be great for a college / graduate student, or busy professional. Being a Director or Board Member of NetIP is work. Sometimes even hard work. But it is really fun, and a great team experience. And we play harder.

Official Position (Descriptive Characteristics of Said Position)

Directors Positions for 2012 (Elected by vote during annual Elections)
President (Chief Executive Officer) (1)

Vice President (Director of Operations) (1)

Treasurer (Director of Finance and Membership) (1)

Secretary (Director of Marketing and Administration) (1)

Board Member Positions for 2012

(Elected by vote during annual Elections or nominated by a Director and voted on by Board of Directors)

Social / Membership Chair

Webmaster / Technology / Social Media Chair

Political Awareness Chair

Professional Development Chair

Community Service and Cultural

EXECUTIVE POSITION SUMMARY

President

The President, acting as chief executive officer, under the supervision of the Board of Directors, shall develop and implement long-term goals, planning, and strategy for NetIP Michigan. The President is accountable for all actions taken by the Board of Directors and shall attend and preside over all meetings of the Board.

• Acts as the principal executive officer of the Organization;

• Strives to ensure that the organization reaches its strategic and operational goals

• Acts as Ambassador for NetIP-MI with constituents, media, donors, corporations, government, and other non-profits organizations

• Presides at all meetings of members and meetings of the Board;

• Oversees all business affairs of the Organization;

• Effectuates the resolutions and directives of the Board; and,

• Responsible for managing the process of recruiting and selecting new board members

• Managing activities relating to the Elections of the Board of Directors and Executive Team, in line with the voting procedure defined in the NetIP-NA bylaws.

• Ensuring transparency throughout the Organization

• Responsible for recruiting and managing the relationship with the NetIP MI Board of Advisors

• Dischargse all duties incident to the office of President and such other duties as the Board may prescribe.

Direct Reports

Vice President

• Provides event reports to Executive Board

• Creates event plans, pre-event budgets and post event reports

• Forges strategic partnerships with appropriate organizations on behalf of NetIP-MI

• Assists the President in the discharge of the President’s duties;

• Perform the duties of the President in the President’s absence;

• Oversees the proper functioning of the committees of the Organization; and,

• Plans, recruits volunteers and executes at least four events per calendar year aimed at promoting professional development

• Works with all Directors to ensure that NetIP-MI is meeting National Chapter guidelines and quarterly metrics

• Performs such other duties incident to the office and as the President or the Board may assign.

• Attends all National Chapter conference calls and provides minutes to the NetIP-MI Executive Board

• Submits monthly event and leader and BOSCAR nominations to National Chapter

• Submits quarterly metric report to the National Chapter

Secretary

• Records the minutes of the Meeting of Members and the Meetings of the Board;

• Coordinates insurance and liability issues

• Records and issues meeting minutes

• Maintains organization files and inventory of supplies

• Works with all Directors to ensure that internal procedures are properly followed

• Serves as the custodian of all corporate records, with the exception of financial records, but including those documents necessary to maintain the non-profit status of the Organization; and,

• Perform such other duties incident to the office and as the President or the Board may assign.

• Creates and distributes weekly emails to keep members informed of upcoming events

• Works with board to develop fund development marketing materials

• Work with board to create website marketing

• Creates a semi-annual newsletter to be sent to all members

• Maintains database of Media Contacts and other SA Organization contacts

• Obtains media coverage for the organization

• Assists other board members as needed

• Develops a Membership retention plan

• Identifies value proposition for NetIP Membership and works with VP Marketing to communicate benefits of membership and VP Corporate Sponsorship to develop partnerships that bring value to members

• Maintains Membership database

Treasurer

The Director of Finance shall be the principal accounting and financial officer of the Organization. The Director of Finance is responsible for the maintenance of adequate financial records, nominal custody of all funds and securities, completion and filing all forms and reports required by state and federal agencies, and ensuring that charitable distributions of the Organization are used for the intended purposes. The Director of Finance also performs such other functions and duties incident to the office as the President or the Board may assign.

• Responsible for attending events and collecting and recording proceeds

• Filing federal and state tax returns

• Mantainence of financial records and budgeting for event-based programming

• Event wrap-up analysis and paperwork

• Answers questions about the organization and resolves membership issues

• Creates and distributes Membership Information Package

• Creates budgets and monthly financial summary

• Maintains a record of Profit and Loss statements for each event

• Creates annual statement of cash flows, balance sheets and income statements

• Handles daily banking

• Manages accounts receivable and payables

ADDITIONAL BOARD POSITION SUMMARY

WEBSITE / SOCIAL MEDIA / TECHNOLOGY CHAIR
The Marketing Director will make sure that all events are being marketed in the best and most effective way possible by sending emails to the NetIP mailing list.
Duties include: Making sure that flyers are created and sent out in a timely fashion, website advertising sites are up to date, finding and executing new as well as different ways to market the association for maximum participation. The SM/Web chair along with the President and Secretary will have access to NetIP Michigan’s Social Media accounts and may share with other board members as necessary; however maintenance and professional upkeep of SM accounts lies in this position. The Webmaster will maintain the website so that NetIP Michigan can market their events more effectively to the South Asian community.
-If you are already familiar with Joomla, that would be helpful, however, not necessary to have prior experience
Duties include: Updating events planned by the Director of Events and Coordinators, communication with marketing media such as Facebook, Twitter etc


POLITICAL AWARENESS CHAIR
The Political Awareness Chair will organize and/or host Political events by either choosing a topic of discussion for the meeting or finding Political Speakers that will inform our Members of various issues affecting the South Asian community and/or issues affecting today’s society. Will work with the Director of Events and Business Director.

PROFESSIONAL DEVELOPMENT CHAIR
The PD Chair will organize and/or host Business events by either choosing a topic of discussion for the meeting or working with other businesses and/or organizations to create events for professional development and networking. Will work with the Director of Events and Political Awareness Director.

EVENT COORDINATOR(S)
The Event Coordinator(s) will help the VP and Social Chair in splitting duties and making sure that events are being planned properly, executed in an organized way and in a timely fashion. Event coordinators must be ready to staff events, spread the word, and get bodies in the door.

MARKETING COORDINATOR
The Marketing Coordinator will help the Marketing Team (Tech Chair and Sec/BOD) in splitting duties and making sure the marketing of NetIP is planned well and executed properly.

SOCIAL CHAIR(S)
The Social Chair(s) assists all of the various Directors whenever needed to have successful events- distributing fliers, spreading the word of NetIP at the events and focusing on a positive energy flow to all Members by making sure that new Members always feel welcome to the organization. The Social Chair will be responsible for being the “face” of NetIP to new potential members, for making sure social events are well-planned, well-attended, and maintain the NetIP brand. The Social Chair will work with the VP on post-event reporting and strategic event planning.

ADVISOR(S)
The Advisor(s) will offer advice or ideas to the Board of Directors when needed, at the discretion of the President, however is not required to attend Quarterly Board meetings. Any previous Director is eligible to be an Advisor. Advisors may be privy to confidential records such as finances and membership in advancement of their advice or ideas to the current Board.
***IF interested in any of these positions, please email us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

***APPLICATIONS for 2012 NetIP Board are now being accepted:

Application: Send to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Position:

Years in NetIP (and NetIP MI):

Why this position (1-2 paragraph max):

What do you want to get from being a board member (meet friends, get leadership experience, etc.)?

Can you make an honest commitment to devote 1-2 hours per month to attend Board Meetings for at least 6 months?

What other positions would you accept if the position you are applying for is already filled?